Planned Gifts

Prev Next

Work with a Planned Gift

Understand the Planned Gift record

A Planned Gift is the estate-administration record associated with a confirmed Bequest Opportunity.

The record maintains the relationship to the originating Opportunity and supporter. It supports the process from Pending Maturity through estate notification, probate or administration, distribution, receipt, and finalisation.

Financial commitments and receipts are managed through related records:

  • A Donor Commitment records an amount associated with a particular designation or purpose.

  • A Transaction records an interim or final receipt against a Donor Commitment.

Progress a Planned Gift

The Planned Gift Business Process Flow guides users through the estate-administration process.

Pending Maturity

A Planned Gift begins in Pending Maturity after the related Bequest Opportunity has been confirmed and closed as won.

Review the information carried forward from the Opportunity, including:

  • Related Opportunity

  • Supporter

  • Bequest Type / Gift Vehicle

  • Estimated Pledged Value

  • Expected Realisation Date

  • Designation / Restriction

  • Charity Legal Name / ABN

The record can remain in Pending Maturity until the organisation is notified that estate administration should begin.

Estate Notified

Use the Estate Notified stage when the organisation is informed that the donor has died and estate administration begins.

  1. Confirm that the deceased information has been recorded on the Contact.

  2. Enter the Charity Notified Date.

  3. Select Notified By.

  4. Select the Primary LPR.

  5. Select the Solicitor / Estate Firm, where applicable.

  6. Add any additional representatives through Connections, where applicable.

The Primary LPR is the primary Legal Personal Representative. Other parties, such as co-executors, secondary representatives, or a public trustee, can be represented through Connections and connection roles.

Probate & Administration

Use Probate & Administration to record the grant and relevant estate information.

  1. Select the Grant of Representation Type.

  2. Enter the Grant / Estate Reference.

  3. Enter the Grant Date, where available.

  4. Select the relevant Jurisdiction.

  5. Record the estate values available to the organisation.

  6. Identify whether a trust tax return is required, where applicable.

Grant of Representation Type values include:

  • Probate

  • Letters of Administration

  • Letters of Administration with Will Annexed

  • Limited Grant

Distribution

Use the Distribution stage to record intended distribution and applicable claim information.

Record the following information where applicable:

  • Date of Intended Distribution

  • Family-Provision Claim Period Status

  • Contested / Claim Lodged

Realised & Finalised

Use Realised & Finalised when estate administration has been completed and the related receipts have been recorded.

  1. Confirm that all applicable Donor Commitments have been recorded.

  2. Confirm that interim and final receipts have been recorded as Transactions.

  3. Enter the Realisation Date.

  4. Review Total Committed and Total Received.

  5. Review the calculated Variance.

  6. Finalise the Planned Gift in accordance with your organisation’s process.

The Planned Gift presents financial information through the following fields:

  • Total Committed, calculated from related Donor Commitments

  • Total Received, calculated from related Transactions

  • Variance, calculated as Total Received minus Total Committed

Record a lapsed or unrealised gift

If the Planned Gift cannot be realised, update the applicable status and record a Lapse / Write-off Reason.

Reasons identified in the design include:

  • Revoked

  • Insolvent

  • Missing gift

  • Family-Provision Reduced

  • Other

Related articles